Jul
04

Email Best Practices – Information to Protect Your Bottom Line

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Email best practices to help you protect your business.

Email is a universal tool used by people and organizations everywhere for both personal and business reasons. Emailing is such a critical part of everybody’s life today and though it is highly instrumental in all facets of life, if used inappropriately or incorrectly can be detrimental and even dangerous. The use of emails presents with security risks in the form of viruses and spams that, if not avoided, can cause serious damage to your electronic device and even be quite costly. There are specific guidelines that everyone should familiarize themselves with when utilizing email. Educating yourself and becoming acquainted with such topics as viruses, scams, phishing protection, the simple understanding of how to perform attachments, as well as email etiquette are all important useful topics that users should be remarkably aware of and comfortable with. Let’s take a moment to discuss each here and acquaint ourselves with the how to’s on each of these important topics.

To begin with viruses are very easily spread through emails. We can all avoid viruses by installing a state of the art antivirus software on your electronic device. Continued efforts to avoid contracting a virus on your device is to only open emails from reliable sources that you know and trust as well as being remarkably cautious about the attachments you open. You want to be certain to only open attachments you believe to be safe and if for some reason you are doubtful then get in the practice of scanning attachments with antivirus software before you attempt to open them.

email_best_practicesSpam emails that seem to find their way into our mailboxes are 9 out of 10 times unsolicited emails trying to sell products, or entice users to participate in online programs and are many times internet hoaxes. The best practice here is simply to reduce the amount of spam emails you get by not sharing your email address with every site or every online organization that requests it. You should always be cautious about subscribing to various websites and to accepting email offers that you receive in an effort to always protect your email address.

Phishing attacks are fast becoming a problem with emailing since these scams, with their unsuspicious appearances, are designed to steal personal information about users. Phishing typically involves fake email messages that prompt users to give away their private information, whether passwords, addresses, credit card and bank account numbers, and even individual social security numbers. Consumers should always be 100% cautious above divulging any private information on the net to any email they receive that appears to be remotely suspicious. It is sometimes difficult to detect which emails are scams because they are so cleverly designed with real logos and organization information so err on the side or caution if you have the slightest doubt and do NOT divulge any private information.

Another very important email practice is the proper management of your inbox. Get in the practice of sorting out your messages based on importance, or dates, subject matters and even sender’s names to allow for quick retrieval of the emails going forward. In managing your inbox you should also get in the habit of creating folders for purposes of separating and saving messages you deem important to save.

Finally, email etiquette is something that everyone should learn and use. Using proper personal and business writing at all times with correct spelling, grammar, punctuation, and the use of multiple small paragraphs as opposed to long run on paragraphs will indicate to your readers that they are in receipt of an email from a very detailed and professional individual or organization. Always use eye catching informative subjects as well in an effort to quickly grasp the attention of your recipients.

Take some time to acquaint yourself with these practical email guidelines and enjoy all the positive uses that email presents us with while taking care not to put yourself and your electronic device at risk. Start following these simple guidelines today!!

My mastermind friend PJ Van Hulle runs a great event every year called List-A-Palooza. It’s a FREE way to grow your own email list. If you’re really serious about building your business you need to take a look. Even if your email subscriber list is already over 10,000 there are great strategies and practice advice to be had with List-A-Palooza, and it’s free. Check it out ==> http://clickherenow.co/listapalooza

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